SS3 First Term Office Practice Past Questions And Answers

 

Here they are;

 

Question: What is the primary function of a memorandum in an office setting?

 

A) Entertainment

B) Communication

C) Decoration

D) Cooking

Answer: B) Communication

 

Question: Which of the following is a common tool used for filing documents in an office?

 

A) Paintbrush

B) Stapler

C) Fishing rod

D) Tennis racket

Answer: B) Stapler

 

Question: What does the acronym “ICT” stand for in the context of office practice?

 

A) International Cooking Techniques

B) Information and Communication Technology

C) Insect Control Tactics

D) Ice Cream Tasting

Answer: B) Information and Communication Technology

 

Question: In an office, what is the purpose of a receptionist?

 

A) Lead guitarist

B) Answering phones and welcoming visitors

C) Chief chef

D) Skydiving instructor

Answer: B) Answering phones and welcoming visitors

 

Question: What is the main function of an agenda during a meeting?

 

A) Making coffee

B) Providing entertainment

C) Listing items to be discussed

D) Juggling

Answer: C) Listing items to be discussed

 

Question: Which software is commonly used for creating and editing documents in an office environment?

 

A) Photoshop

B) Excel

C) GarageBand

D) Candy Crush

Answer: B) Excel

 

Question: What is the purpose of a letterhead in official correspondence?

 

A) To write secret messages

B) To decorate the office walls

C) To identify the sender and convey professionalism

D) To create paper airplanes

Answer: C) To identify the sender and convey professionalism

 

Question: What is the primary role of a secretary in an office?

 

A) Stand-up comedian

B) Managing appointments, correspondence, and administrative tasks

C) DJ at office parties

D) Professional skateboarder

Answer: B) Managing appointments, correspondence, and administrative tasks

 

Question: In office communication, what does “CC” stand for in an email?

 

A) Chocolate Cake

B) Carbon Copy

C) Cat Cuddles

D) Computer Chips

Answer: B) Carbon Copy

 

Question: What is the purpose of an office memo?

 

A) Sharing vacation photos

B) Communicating important information within the organization

C) Origami practice

D) Creating paper hats

Answer: B) Communicating important information within the organization

 

Question: What is the primary function of a fax machine in an office?

 

A) Time travel

B) Sending and receiving documents electronically

C) Making toast

D) Artistic painting

Answer: B) Sending and receiving documents electronically

 

Question: What does the term “deadline” refer to in an office context?

 

A) End of the world

B) The last day to submit a task or project

C) A famous rock band

D) Finish line in a race

Answer: B) The last day to submit a task or project

 

Question: In office etiquette, what does the term “Punctuality” mean?

 

A) Ability to juggle multiple tasks

B) Being on time for appointments and meetings

C) Expertise in origami

D) World record in hopscotch

Answer: B) Being on time for appointments and meetings

 

Question: What is the purpose of an office supply inventory?

 

A) Planning a picnic

B) Keeping track of office stationery and supplies

C) Hosting a talent show

D) Documenting the office pet collection

Answer: B) Keeping track of office stationery and supplies

 

Question: What does the term “Out of Office” mean in email communication?

 

A) Office relocation

B) On a coffee break

C) Automated response indicating the sender is unavailable

D) Building sandcastles

Answer: C) Automated response indicating the sender is unavailable

 

Question: In office organization, what is the purpose of a filing cabinet?

 

A) Hiding treasure maps

B) Storing and organizing documents

C) Creating a makeshift office fort

D) Flower arrangement

Answer: B) Storing and organizing documents

 

Question: What is the role of a chairperson in a meeting?

 

A) Invent new dance moves

B) Lead discussions and maintain order

C) Professional karaoke singer

D) Balancing acts on tightropes

Answer: B) Lead discussions and maintain order

 

Question: What is the purpose of a nameplate on an office desk?

 

A) Identifying the office pet

B) Decorating the desk

C) Displaying the owner’s name and position

D) Autograph collection

Answer: C) Displaying the owner’s name and position

 

Question: What is the primary function of an office phone system?

 

A) Ordering pizza

B) Communicating internally and externally

C) Playing video games

D) Psychic hotline

Answer: B) Communicating internally and externally

 

Question: In office practice, what does the term “Inbox” refer to?

 

A) A magical portal

B) A container for incoming emails and messages

C) A secret hideout

D) A fashion accessory

Answer: B) A container for incoming emails and messages.